Aki Map User GuideTrip Sharing

Trip Sharing

Chapter 11 · Share your trip plan and location with a designated contact. This safety feature cannot replace emergency services.

Chapter 11 of 1410 topics

What is Trip Sharing

Create a trip in the app before departure and share its webpage link with a designated contact. While you are on the mountain, your phone reports your location when a time or distance rule you choose is reached (about every 10 minutes by default). If both are enabled, whichever rule is reached first triggers a report. No new point is created without a new valid GPS fix. Your contact can open the link in a browser to see the route, latest reported location, and trip status, without downloading the app or creating an account.

  • You must actively enable it: Location is only sent from your phone after you create a trip and consent to the terms; Aki Map will not actively collect your location.
  • Anyone who gets the link can view it: Please only share it with trusted people, and you can revoke it anytime.
  • No automatic notifications: Your designated contact must open the link to check for updates.
  • Automatically deleted after the trip ends: See Data Retention and Privacy for retention periods.

Find the Feature and Agree to the Terms

Create a Trip

After Departure: Location Reporting, Reminders, and Completion

What Your Contact Sees

Messages: Leaving Notes Between Your Contacts and You (from 1.1.9)

Besides following your location, your contacts can leave you a message on the share page (to ask about the weather, or remind you about supplies); you reply in the app and they see it on the page. This is not instant messaging: your phone receives a message only the next time it has a connection, which in the mountains can take hours. Messages are also not a way to call for help; in an emergency call 119 or 112 directly.

Turning it on and off

  • When you create a trip, "Allow messages from viewers" in the Messages section is on by default; turn it off if you do not want messages.
  • During the trip you can switch "Allow messages from viewers" at any time in the Messages section of the trip screen. While off, the page shows no messages and takes no new ones; existing messages are not deleted and come back when you turn it on again. Switching needs a connection.
  • On a team trip the leader, the teammates and the viewers share one thread. When the leader turns messages off, teammates' phones hide them the next time they contact the server.

Reading and replying in the app

  1. Open the trip screen and tap "Chat" in the "Trip | Chat" switch at the top (from 1.2; earlier versions had a Messages section further down the trip screen). Viewers' messages are on the left, yours on the right.
  2. During a trip you can also tap the chat icon next to the status pill on the map to open the conversation full screen; "Close" at the top returns to the map. The icon only appears for trips with messages turned on.
  3. Type in "Write a reply…" (up to 200 characters) and tap Send.
  4. With no signal, a message shows "Not sent yet; it goes out when there is signal" and is sent automatically, once, when you are connected again.

How you notice a new message: while the trip screen is open it refreshes about every 15 seconds; a new message from a viewer makes the phone vibrate once while the app is on screen; the Trip Sharing card shows a red unread count, and so does the chat icon on the map (99+ above 99). With the app in the background, every successful location report also checks for messages and a new one raises a notification. With no signal, you receive it the next time you are connected.

The name viewers see: set it under Settings → Trip Sharing Link, "Name in messages" at the top (optional, up to 20 characters, for example "Sam"). Set it once and it applies to every trip; a change takes effect for new messages at once, and earlier messages keep the name they were sent with. Without one, viewers see "Hiker". On a team trip, teammates' messages use the name they joined with, which they cannot change separately.

Messages on the page: viewers type a name of their own (no sign-in, not verified) and a message in the Messages card on the share page. The page shows each viewer message's state: "Not delivered yet" means your phone has not received it, and "Reached the hiker's phone" means it has.

Team: Share with Friends

When you travel with friends, you can turn on Team: each member reports their own location from their own phone, and your contacts see everyone through the same link. This is lightweight location sharing, not guide-led group management: no rosters, health or insurance records, pre-trip checks or liability records.

Leader

  1. On the 'Create Trip Share' screen turn on 'Share with teammates', enter your name and the team size (including you, up to 10), then create the trip.
  2. On the trip page, tap 'Generate invite code' in the Teammates section. The code and a QR code appear; the code is shown only once and is valid for 30 minutes by default.
  3. Let teammates scan the QR code, or tap 'Copy invite code' and send it with the share sheet. Generating a new code immediately invalidates the old one, so regenerate it if a code leaks.
  4. The teammate list on the trip page shows each person's name, last signal time and battery. A teammate who has been silent for a while is flagged; you can 'Set as sweep' (only one at a time) or 'Remove' a teammate.

Teammate

  1. Open Trip Sharing and choose 'Join a friend's team'.
  2. Scan the leader's QR code, or type the invite code by hand. Then enter the name shown on the team (it need not be your real name).
  3. Read the notice and turn on the agreement yourself, then tap 'Agree and join'. The leader cannot agree for you.
  4. After joining, your phone reports your location in the background under the trip's settings; without signal it is stored on the phone and sent when you are back online. To leave, tap 'Leave the team and delete my locations' on the trip page.

Who sees what: anyone with the trip link sees each teammate's name, track, latest position and battery, and the GPX download has one track per teammate. A teammate never receives the share link and cannot do any leader action; a teammate sees only their own status in the app, not other people's positions.

SituationWhat happens
Wrong, expired or replaced code, or the trip was revokedJoining fails and the app always shows 'That invite code is invalid or has expired', without saying which. This prevents code guessing. Ask the leader to check or generate a new code.
The team is fullThe app shows 'The team is full'. Ask the leader to check the team size or remove someone who is no longer coming.
Someone on the team has the same namePick another name.
You already have a trip in progressOnly one trip at a time; end or leave it before joining.
You leave the team or the leader removes youThe server immediately deletes all your location points and identifying data. If you are offline, leaving is sent when connectivity returns.
The leader ends the tripTeammates' phones stop reporting automatically. Teammate data is deleted together with the trip under retention.
The leader revokes the tripThe whole team's server data is deleted immediately.

Wrong, expired or replaced code, or the trip was revoked

What happens:Joining fails and the app always shows 'That invite code is invalid or has expired', without saying which. This prevents code guessing. Ask the leader to check or generate a new code.

The team is full

What happens:The app shows 'The team is full'. Ask the leader to check the team size or remove someone who is no longer coming.

Someone on the team has the same name

What happens:Pick another name.

You already have a trip in progress

What happens:Only one trip at a time; end or leave it before joining.

You leave the team or the leader removes you

What happens:The server immediately deletes all your location points and identifying data. If you are offline, leaving is sent when connectivity returns.

The leader ends the trip

What happens:Teammates' phones stop reporting automatically. Teammate data is deleted together with the trip under retention.

The leader revokes the trip

What happens:The whole team's server data is deleted immediately.

Data Retention and Privacy

Trip Sharing uploads the trip name, scheduled departure and return times, planned route and the planned points you tick (if you enable route display; name, position, and type only, never notes), and location updates at the time or distance interval you choose (about every 10 minutes by default). A location near a planned point or a place built into the offline map also carries that place name and an approximate distance; this matching happens offline on your phone. No account is required, and names or phone numbers are not collected. If Team is on, each teammate also uploads the name they typed and their own location points (see Team). See the Privacy Policy for details.

SituationData Retention Period
You tap 'Safely Returned'The server keeps the entire trip record for 30 days (the link remains accessible and the GPX can be downloaded), then automatically deletes it.
Overdue without confirmation, with location points receivedThe server keeps the entire trip record until 30 days after the overdue determination time (for family and rescue services to review), then automatically deletes it.
Overdue without confirmation, no location points ever uploadedThe server keeps the entire trip record until 3 days after the overdue determination time, then automatically deletes it.
You revoke the linkThe entire server-side trip record is deleted as soon as the server receives the revocation, and the link and GPX stop working. Offline revocations are sent when connectivity returns. iOS Trip History keeps only a summary without location points or secrets until you delete it manually.

You tap 'Safely Returned'

Data Retention Period:The server keeps the entire trip record for 30 days (the link remains accessible and the GPX can be downloaded), then automatically deletes it.

Overdue without confirmation, with location points received

Data Retention Period:The server keeps the entire trip record until 30 days after the overdue determination time (for family and rescue services to review), then automatically deletes it.

Overdue without confirmation, no location points ever uploaded

Data Retention Period:The server keeps the entire trip record until 3 days after the overdue determination time, then automatically deletes it.

You revoke the link

Data Retention Period:The entire server-side trip record is deleted as soon as the server receives the revocation, and the link and GPX stop working. Offline revocations are sent when connectivity returns. iOS Trip History keeps only a summary without location points or secrets until you delete it manually.

Messages (from 1.1.9): the message text, the name the sender typed and the time are stored on the server, kept with the trip and deleted when the trip expires or you revoke it; a member's messages are deleted when they leave the team. Messages do not appear in the GPX or in the admin trip list.

When a retention period expires, the server deletes the entire trip record (name, times, route, planned points, location points, and link identifiers), and the link becomes invalid. Revocation skips the retention period: once received by the server, it immediately deletes the entire record without keeping a revocation record. iOS Trip History summaries stay on this device, are not backed up to iCloud, and remain until you delete them manually.

Trip Sharing FAQs

What happens if there's no signal on the mountain?
The location will be temporarily stored on your phone and automatically resent when network is available. During this time, the webpage only displays the last uploaded location, and a yellow alert appears if there's no new location for over 1 hour; this doesn't necessarily indicate an emergency.
Where do nearby place names come from? What if I have no offline map?
Your phone first matches the planned points you shared (within 100 m), then the huts, trailheads, and water sources (within 100 m) and saddles and peaks (within 50 m) built into the active offline map, all offline. Without an active offline map, or with an older map that has no place data, only your planned points are matched; if nothing matches, only coordinates are shown, and Trip Sharing works as before. Place names come from OpenStreetMap, so remote huts may be missing or slightly off; treat them as a hint.
Will my designated contact receive notifications?
No. Trip Sharing does not send automatic notifications; your designated contact must open the link to check for updates.
How soon do I get a message my contact leaves? (from 1.1.9)
The next time your phone has a connection: with the app on screen it checks every 15 to 60 seconds, in the background it checks after every successful location report and about every 10 minutes. With no signal, you get it once you are connected again. This is not instant messaging; in an emergency call 119 or 112 directly.
I do not see a Messages section, or the page has no Messages card. (from 1.1.9)
Messages appear only on trips created with app version 1.1.9 or later and with "Allow messages from viewers" on. Trips created with older versions have none; update the app and create the trip again. It can also be that you already confirmed "Safely Returned", or the leader turned messages off.
Who can see my messages?
Anyone with the share link sees the whole thread, including your replies. Messages are deleted with the trip and never appear in the downloaded GPX.
What if I forgot to tap 'Safely Returned'?
Your designated contact's webpage will show that your scheduled return time has passed. After you descend, open the app and tap 'Safely Returned' to update the page. Remember to tell your contact that you are safe, too.
What if someone who should not have the link gets it?
On the trip page, tap 'Revoke Link and Delete Location Data'. When the server receives the revocation, the link is disabled and the entire server-side trip record (name, times, route, planned points, location points, and identifiers) is deleted. If your phone is offline, it sends the revocation when connectivity returns; until then the original link may remain viewable. iOS Trip History keeps only a summary without location points or secrets until you delete it manually.
What if creating a trip fails or shows 'Currently Unable to Sync'?
Creating a trip requires a network connection. Move to an area with a signal and try again. If an existing trip update fails to upload, the app will retry when a connection is available.
Can I share multiple trips simultaneously?
No, only one trip can be in progress at a time. After completing or revoking a trip, tap 'Done, move to trip history' to create a new one. You can delete its history summary manually from Trip History.
Do teammates have to pay?
Currently both the leader turning on Team and teammates joining need the Aki Map Full Version. The invite screen reminds you, so check before you leave.
Do teammates have to give a name or phone number?
No. They only enter a name shown on the team (a nickname is fine); no names, phone numbers, or health or insurance details are collected.
Can I view my trip page outside the app?
Yes. Tap 'Copy Link' on the trip page and paste the URL into a browser. You will see the same information as your designated contact.

Can't find an answer? See Support and FAQ. Screens may vary by app version. Support